CIP+Kaohsiung+American+School


 * Objective / Purpose**: Improve on the organization of the Welcome Back Party and to make it more enjoyable
 * Theme**: Welcome Back
 * Overall Responsibility**: To give old students a warm welcome back, and make new students feel more enthusiastic about their new school
 * Necessary Forms**:
 * No forms involved


 * Intended Audience**:
 * Whole School

T**iming of Event**:
 * Location**: Soccer Field of KAS
 * Date: 23, September 2011
 * Day of Week: Friday
 * Time of Day: After school 3PM-5PM
 * Any Conflicting Events?: Volleyball Practice


 * Chaperons**:
 * Who is responsible for finding chaperons?
 * President
 * Chaperons: Mr. Rock, Mrs. Rock, Dr. Farrell

Food (pizza, chips, cookies, shaved ice) Drinks (soft drinks, juice) Water balloons Utensils (plates, napkins, forks, spoons, bowls, etc.)
 * Budget for Event**: $345
 * Expenses**:

1. Make posters, announcements, and banners a week before the event. Also set up facebook event. (Reps and Activities Coordinator) 2. Fill water balloons a week before the event. (ALL STUDENT COUNCIL) 3. Pre-order the food and buy supplies and drinks before the event. (Public Relations and President and Treasurer) 4. Set up preparations (table, ice machine, flavoring, food, speakers, banner) (Vice President and Secretary and Treasurer) 5. Distribute water balloons to each grade (Vice President and Secretary) 6. Let students socialize and eat (45 minutes) 7. President organizes students and explains the water balloon fight rules (10 minutes) 8. Announce which grades are against each other and commence the fight 9. FIGHT! (1 hour) 10. Clean up (15 minutes)
 * Detailed Plan for Event**:

Freshman&Sophomores work with Activities Coordinator on promotion Juniors&Seniors work with Vice President, Treasurer, and Secretary on organization and events
 * Committee Responsibilities**:

Posters made my Student Council and posted up around school Announcements made each day promoting the event Facebook page describing event Execs and Reps talk to friends about event and spread the word
 * Advertisement**

Set up banners, tables, food, speakers, etc. Eating and socializing time Water balloon fight Clean up
 * Activities / Schedule**

Utensils (cups, plates, napkins, forks, spoons, Ice machine Tables Balloons and containers Microphones Speakers
 * Materials**

Table cloths Balloons Inflatable balloons Banners
 * Decorations**

Student Council Executives form a playlist Playlist needs to be checked by teacher
 * Music**

All attendants will be required to pick up at least 5 pieces of trash before leaving The remainder will be taken care of by Student Council and teachers
 * Clean Up**:

How did the event go? The event went alright, but it was slightly disorganized. Students were stealing water balloons, and it created a minor problem for us. Besides these minor setbacks, in general, the welcome back party went fine.
 * Event Report / Reflection**:

How might this event be improved in the future? - The food stall needs supervision, can't just leave it there. - The Balloon fight has to be explained better and organized in a way where chaos will not prevail. - Make sure we had enough food and drinks - Put more enforcement on the water balloons